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Were Headed to Black Hat 2022 in Las Vegas August 9 - 11th! It should also outline what the companys rights are and what activities are not prohibited on the companys equipment and network. Also explain how the data can be recovered. Or otherwise violate any other (Company) policies. It should also cover things like what kinds of materials need to be shredded or thrown away, whether passwords need to be used to retrieve documents from a printer, and what information or property has to be secured with a physical lock. Email is a critical communication channel for businesses of all types, and the misuse of email can pose many threats to the security of your company, whether its employees using email to distribute confidential information or inadvertently exposing your network to a virus. This template is 8 pages long and contains an auto-fill feature for fast completion. Resource monitoring software can not only help you keep an eye on your electronic resources, but it can also keep logs of events and users who have interacted with those resources so that you can go back and view the events leading up to a security issue. While its critical to ensure your employees are trained on and follow your information security policy, you can implement technology that will help fill the gaps of human error. Personnel are permitted to use only those network and host addresses issued to them by (Company) IT and should not attempt to access any data or programs contained on (Company) systems for which they do not have authorization or explicit consent. Piggy-backing, tailgating, door propping and any other activity to circumvent door access controls are prohibited. A companys response should include proper and thorough communication with staff, shareholders, partners, and customers as well as with law enforcement and legal counsel as needed. As a part of an AuditScripts subscription, members enjoy the benefit of having access to a number of documents which are meant to assist organizations in their audit efforts. harass, threaten, impersonate, or abuse others; deprive authorized (Company) personnel access to a (Company). You can download a copy for free here. Content posted online should not violate any applicable laws (i.e. Acceptable use policies are a best practice for HIPAA compliance because exposing a healthcare companys system to viruses or data breaches can mean allowing access to personal and sensitive health information. Stop by and see us at booth #2920. (Company) support personnel and/or contractors should never ask for user account passwords. %8$@ gvvTl/{|wvfvgFC@]uYzZj*yx3>{]k5 )=7C"$S"Ev^]k[q:qC|9w`!\gU+.6s@HDy}]>BO-[|wB - !=2.l]Vp_]G| Attempting or making unauthorized entry to any network or computer accessible from the Internet. All removable media must be stored in a safe and secure environment. Leverage policies based on NIST, ISO, or other procedural-based documents. Some antivirus programs can also monitor web and email traffic, which can be helpful if employees visit sites that make their computers vulnerable. Succession plan. Inappropriate use exposes your organization to risks including virus attacks, compromise of network systems and services, and legal issues. Personnel must badge in and out of access-controlled areas. Here are a few of the most important information security policies and guidelines for tailoring them for your organization. /Type /Stream Acceptable use policies outline what is appropriate and what is inappropriate when it comes to using the organizations network and the internet. Personnel are responsible for the accounts assigned to them and for the actions taken with their accounts. Compliance with SOC 2 requires you to develop and follow strict information security requirements to maintain the integrity of your customers data and ensure it is protected. Laptops should be either locked with a locking cable or locked away in a drawer or cabinet when the work area is unattended or at the end of the workday if the laptop is not encrypted. As new versions of the policies are uploaded to the website we will continue to update these archives to allow users to download the most recent policies as a group or previous versions of the files via the website. A security response plan lays out what each team or business unit needs to do in the event of some kind of security incident, such as a data breach. This policy is different from a data breach response plan because it is a general contingency plan for what to do in the event of a disaster or any event that causes an extended delay of service. Personal information belonging to customers may not be published online. All remote access connections made to internal (Company) networks and/or environments must be made through approved, and (Company)-provided, virtual private networks (VPNs). The use of discrimination (including age, sex, race, color, creed, religion, ethnicity, sexual orientation, gender, gender expression, national origin, citizenship, disability, or marital status or any other legally recognized protected basis under federal, state, or local laws, regulations, or ordinances) in published content that is affiliated with (Company) will not be tolerated. Contain or promote anti-social or unethical behavior. Its important for all employees, contractors, and agents operating on behalf of your company to understand appropriate email use and to have policies and procedures laid out for archiving, flagging, and reviewing emails when necessary. If there is an issue with an electronic resource, you want to know as soon as possible so that you can address it. ISO 27001 is a security standard that lays out specific requirements for an organizations information security management system (ISMS). Incidental use should not interfere with the normal performance of an employees work duties. Physical and/or electronic keys used to access. Passwords must not be posted on or under a computer or in any other physically accessible location. This way, the team can adjust the plan before there is a disaster takes place. Waivers from certain policy provisions may be sought following the (Company) Waiver Process. Creating any public social media account intended to represent (Company), including accounts that could reasonably be assumed to be an official (Company) account, requires the permission of the (Company) Communications Departments. Photographic, video, audio, or other recording equipment, such as cameras and cameras in. An acceptable use policy should outline what employees are responsible for in regard to protecting the companys equipment, like locking their computers when theyre away from their desk or safeguarding tablets or other electronic devices that might contain sensitive information. This is also known as an incident response plan. To observe the rights of the customers; providing effective mechanisms for responding to complaints and queries concerning real or perceived non-compliance with the policy is one way to achieve this objective. According to the SANS Institute, it should define, a product description, contact information, escalation paths, expected service level agreements (SLA), severity and impact classification, and mitigation/remediation timelines.. Personnel should not download, install, or run security programs or utilities that reveal or exploit weakness in the security of a system. Antivirus solutions are broad, and depending on your companys size and industry, your needs will be unique. Wishful thinking wont help you when youre developing an information security policy. An information security policy brings together all of the policies, procedures, and technology that protect your companys data in one document. The key to a security response plan policy is that it helps all of the different teams integrate their efforts so that whatever security incident is happening can be mitigated as quickly as possible. Software installed on (Company) equipment must be approved by IT Management and installed by (Company) IT personnel. 4 0 obj This disaster recovery plan should be updated on an annual basis. To unlock the full content, please fill out our simple form and receive instant access. These documents reflect the intent of senior executives and communicate the organizations specific goals for protecting the organizations information. You should also look for ways to give your employees reminders about your policies or provide them with updates on new or changing policies. To detect and forestall the compromise of information security such as misuse of data, networks, computer systems, and applications. Personnel should use caution when responding to, clicking on links within, or opening attachments included in electronic communications. Have a policy in place for protecting those encryption keys so they arent disclosed or fraudulently used. Systems Administrators, (Company) IT, and other authorized (Company) personnel may have privileges that extend beyond those granted to standard business personnel. ISO 27001 is noteworthy because it doesnt just cover electronic information; it also includes guidelines for protecting information like intellectual property and trade secrets. Any vendor, consultant, or contractor found to have violated this policy may be subject to sanctions up to and including removal of access rights, termination of contract(s), and related civil or criminal penalties. To protect the reputation of the company with respect to its ethical and legal responsibilities. << If requirements or responsibilities are unclear, please seek assistance from the Information Security Committee. It might seem obvious that they shouldnt put their passwords in an email or share them with colleagues, but you shouldnt assume that this is common knowledge for everyone. Confidential or internal information should be removed or placed in a locked drawer or file cabinet when the workstation is unattended and at the end of the workday if physical access to the workspace cannot be secured by other means. Access to the Internet from outside the (Company) network using a (Company) owned computer must adhere to all of the same policies that apply to use from within (Company) facilities. It provides a catalog of controls federal agencies can use to maintain the integrity, confidentiality, and security of federal information systems. Make it clear that you are speaking for yourself and not on behalf of (Company), unless you have been explicitly approved to do so. Unapproved activities include, but are not limited to: Accessing or distributing pornographic or sexually oriented materials. Incidental use should not result in direct costs to (Company). Visitors accessing card-controlled areas of facilities must be accompanied by authorized personnel at all times. Personnel should log off or lock their workstations and laptops when their workspace is unattended. Dedicated compliance operations software can help you track all of your compliance activities, monitor your internal controls to manage cyber risk, and ensure that all controls are working consistently as they were designed so your security team can catch control failures early and remediate vulnerabilities before you experience a data breach. Reviewed by leading industry experts, these documents represent the collective experience of organizations facing similar challenges as you. We hope these documents help organizations so they do not need to create their own on their own. To get a better idea for the style and content of each of these documents, we have provided samples of the premium content below for your review. A service charge may be assessed for access cards, security tokens, and/or keys that are lost, stolen, or are not returned. Communications made with respect to social media should be made in compliance with all applicable (Company). Use of the Internet with (Company) networking or computing resources must only be used for business-related activities. Join over 30,000 members Detail which data is backed up, where, and how often. Effective security is a team effort involving the participation and support of every employee and affiliate who deals with information and/or information systems. Mobile devices that access (Company) email must have a PIN or other authentication mechanism enabled. To establish a general approach to information security. >> Latest on compliance, regulations, and Hyperproof news. 8 0 obj This is about putting appropriate safeguards in place to protect data assets and limit or contain the impact of a potential cybersecurity event. Technology Allows Easy Implementation of Security Policies & Procedures, Payment Card Industry Data Security Standard, Conducting an Information Security Risk Assessment: a Primer, National Institute for Standards and Technology (NIST) Cybersecurity Framework, How to Create a Cybersecurity Incident Response Plan. Personnel found to have violated this policy may be subject to disciplinary action, up to and including termination of employment, and related civil or criminal penalties. The purpose of this policy is to outline the acceptable use of computer equipment. copyright, fair use, financial disclosure, or privacy laws). Emergency outreach plan. Please use these policy templates as a way to get your organization on the right track when it comes to full policy creation and adoption. /Filter /FlateDecode Certain documents and communications inside your company or distributed to your end users may need to be encrypted for security purposes. (Identity) Hyperproof also helps your organization quickly implement SOC 2, ISO 27001, GDPR, and other security/privacy frameworks, and removes a significant amount of administrative overhead from compliance audits. Electronic communications should not misrepresent the originator or (Company). Last Updated on Apr 14, 2022 16 Minutes Read, Product Integrations Frameworks Free Cyber Defense Solution, About Careers Press Security and Trust Partner Program Benefits Contact, Log Into Hyperproof Support Help Center Developer Portal Status Page, 113 Cherry St PMB 78059 Seattle, Washington 98104 1.833.497.7663 (HYPROOF) [email protected], 2022 Copyright All Rights Reserved Hyperproof. Information must be appropriately shared, handled, transferred, saved, and destroyed, based on the information sensitivity. This policy outlines the acceptable use of computer equipment and the internet at your organization. Public communications. It should cover all software, hardware, physical parameters, human resources, information, and access control. There are a number of reputable organizations that provide information security policy templates. Detail all the data stored on all systems, its criticality, and its confidentiality. Almost every security standard must include a requirement for some type of incident response plan because even the most robust information security plans and compliance programs can still fall victim to a data breach. For more details on what needs to be in your cybersecurity incident response plan, check out this article: How to Create a Cybersecurity Incident Response Plan. Please contact IT for guidance or assistance. x|7>{N'fjI--Y1B@`L~$1! All personnel must complete the annual security awareness training. Personnel should not access another users voicemail account unless it has been explicitly authorized. Smartcard) must be returned on demand or upon termination of the relationship with (Company), if issued. What Should be in an Information Security Policy? Personnel are personally responsible for the content they publish online. In many cases, following NIST guidelines and recommendations will help organizations ensure compliance with other data protection regulations and standards because many frameworks use NIST as the reference framework. Personnel should not intentionally access, create, store or transmit material which (Company) may deem to be offensive, indecent, or obscene. Data backup and restoration plan. Does Your Product Have the Credibility to Land Enterprise Customers? Personal items, such as phones, wallets, and keys, should be removed or placed in a locked drawer or file cabinet when the workstation is unattended. This policy should also be clearly laid out for your employees so that they understand their responsibility in using their email addresses and the companys responsibility to ensure emails are being used properly. Related: Conducting an Information Security Risk Assessment: a Primer. We hope this helps you to better understand the AuditScripts philosophy and the types of documents that are managed via this site. Security policies are the documented standards that serve as the foundation for any organizations information security program. Certainly every organization will want to customize these policies to be specific to their organization. Employees should not allow family members or other non-employees to access (Company), The Internet must not be used to communicate (Company). Events include, but are not limited to, the following: Personnel should not purposely engage in activities that may. Personnel approved to post, review, or approve content on (Company) social media sites must follow the (Company). NIST SP 800-53 is a collection of hundreds of specific measures that can be used to protect an organizations operations and data and the privacy of individuals. The purpose of a data breach response policy is to establish the goals and vision for how your organization will respond to a data breach. Fortunately, the Center for Internet Security and the Multi-State Information Sharing & Analysis Center has provided a security policy template guide that provides correlations between the security activities recommended in the Cybersecurity Framework and applicable policy and standard templates. The contingency plan should cover these elements: Its important that the management team set aside time to test the disaster recovery plan. During these tests, also known as tabletop exercises, the goal is to identify issues that may not be obvious in the planning phase that could cause the plan to fail. Let us show you how. (Adobe) This policy applies to the use of information, electronic and computing devices, and network resources to conduct business or interact with internal networks and business systems, whether owned or leased by your organization, the employee, or a third party. /Length 228011 All personnel are required to maintain the confidentiality of personal authentication information. Finally, this policy should outline what your developers and IT staff need to do to make sure that any applications or websites run by your company are following security precautions to keep user passwords safe. Qorus Uses Hyperproof to Gain Control Over Its Compliance Program. Download the Acceptable Use Policy template to outline the acceptable use of computer equipment at your organization. It also needs to be flexible and have room for revision and updating, and, most importantly, it needs to be practical and enforceable. Your employees likely have a myriad of passwords they have to keep track of and use on a day-to-day basis, and your business should have clear, explicit standards for creating strong passwords for their computers, email accounts, electronic devices, and any point of access they have to your data or network. To make it easier for users to download the entire archive of policies, please use the following links. Must not be easily tied back to the account owner by using things like username, social security number, nickname, relatives names, birth date, etc. While each department might have its own response plans, the security response plan policy details how they will coordinate with each other to make sure the response to a security incident is quick and thorough. For instance, the SANS Institute collaborated with a number of information security leaders and experts to develop a set of security policy templates for your use. obtain additional resources beyond those allocated; or circumvent (Company) computer security measures. In order to quickly and efficiently diagnose a cyber attack, companies should implement data classification, asset management, and risk management protocols that alert them when data appears to be compromised. Business Continuity and Disaster Recovery Policy, Charter Document for Information Assurance, Configuration Management and Change Management Policy, Cloud and Third-Party Service Providers Policy, Data Protection and Classification Policy, Internet Security and Acceptable Use Policy, System Decommissioning and Data Destruction Policy, Training, Education, and Awareness Policy, Comprehensive Policy Statements 2020 Q2 Excel File. If the security of a password is in doubt, the password should be changed immediately. Personnel should not misrepresent their role at (Company). This policy needs to outline the appropriate use of company email addresses and cover things such as what types of communications are prohibited, data security standards for attachments, rules regarding email retention, and whether the company is monitoring emails. JC is responsible for driving Hyperproof's content marketing strategy and activities. For example, (Company) personnel should not run password cracking programs, packet sniffers, port scanners, or any other non-approved programs on any (Company), All inventions, intellectual property, and proprietary information, including reports, drawings, blueprints, software codes, computer programs, data, writings, and technical information, developed on (Company) time and/or using (Company). To ensure your employees arent writing their passwords down or depending on their browser saving their passwords, consider implementing password management software. It applies to any company that handles credit card data or cardholder information. Use Info-Tech's Risk Assessment Policy to define the parameters of your risk assessment program, including the frequency of evaluation. Standards like SOC 2, HIPAA, and FEDRAMP are must-haves, and sometimes even contractually required. Along with risk management plans and purchasing insurance policies, having a robust information security policy (and keeping it up-to-date) is one of the best and most important ways to protect your data, your employees, your customers, and your business. (Company) IT Management may choose to execute , All mobile device usage in relation to (Company). Making information security a part of your culture will make it that much more likely that your employees will take those policies seriously and take steps to secure data. Get our latest content sent to your inbox, 2022 All Rights Reserved. This email policy isnt about creating a gotcha policy to catch employees misusing their email, but to avoid a situation where employees are misusing an email because they dont understand what is and isnt allowed. Employees should not use personal email accounts to send or receive (Company). endobj On-demand webinar: Taking a Disciplined Approach to Manage IT Risks . %PDF-1.7 The following are complete archives of all the security policies published on this site. SOC 2 is an auditing procedure that ensures your software manages customer data securely. Explicitly list who needs to be contacted, when do they need to be contacted, and how will you contact them? Caution must be used when eating or drinking near workstations or information processing facilities. Confidential and internal (Company) information should not be stored on. Texting or emailing while driving is not permitted while on company time or using (Company) Only hands-free talking while driving is permitted, while on company time or when using (Company) resources. This policy should define who it applies to and when it comes into effect, including the definition of a breach, staff roles and responsibilities, standards and metrics, reporting, remediation, and feedback mechanisms. Remembering different passwords for different services isnt easy, and many people go for the path of least resistance and choose the same password for multiple systems. User account passwords must not be divulged to anyone. It is the responsibility of every computer user to know these guidelines and to conduct their activities accordingly. Ideally, this policy will ensure that all sensitive and confidential materials are locked away or otherwise secured when not in use or an employee leaves their desk. Personnel with extended privileges should not access files and/or other information that is not specifically required to carry out an employment-related task. Monthly all-staff meetings and team meetings are great opportunities to review policies with employees and show them that management believes these policies are important. Personnel must not share their (personal authentication information, including: Similar information or devices used for identification and authentication purposes. Training should start on each employees first day, and you should continually provide opportunities for them to revisit the policies and refresh their memory. All hardware must be formally approved by IT Management before being connected to (Company) networks. It was designed for use by government agencies, but it is commonly used by businesses in other industries to help them improve their information security systems. The National Institute for Standards and Technology (NIST) Cybersecurity Framework offers a great outline for drafting policies for a comprehensive cyber security program. Its also important to find ways to ensure the training is sticking and that employees arent just skimming through a policy and signing a document. Based on a companys transaction volume and whether or not they store cardholder data, each business will need to comply with one of the four PCI DSS compliance levels. Use this tool in conjunction with the project blueprint, Develop and Deploy Security Policies. Auto-forwarding electronic messages outside the (Company) internal systems is prohibited. This includes things like tamper-resistant hardware, backup procedures, and what to do in the event an encryption key is lost, stolen, or fraudulently used. JC spent the past several years in communications, content strategy, and demand generation roles in market-leading software companies such as PayScale and Tableau. Data classification plan. This policy should establish the minimum requirements for maintaining a clean desk, such as where sensitive information about employees, intellectual property, customers, and vendors can be stored and accessed. Personnel should use approved encrypted communication methods whenever sending. The Five Functions system covers five pillars for a successful and holistic cyber security program. stream Access cards and/or keys that are no longer required must be returned to physical security personnel. Personnel must promptly report harmful events or policy violations involving (Company) assets or information to their manager or a member of the Incident Handling Team. Determine how an organization can recover and restore any capabilities or services that were impaired due to a cyber attack.